GUEST BOOKING ASSISTANT

ABOUT FLIGHTSTORY

FlightStory is a media and investment company, and our mission is to elevate the stories, build the communities and invest in visionary entrepreneurs contributing to a happier, healthier humanity

YOUR MISSION

To support the consistent delivery of high-quality guest bookings on The Diary of a CEO by researching, pitching, and coordinating world-class talent — ensuring every guest aligns with the show’s blueprint and that no detail is missed across the process. This role sits at the heart of the show’s success: connecting big ideas, global talent, and cultural moments with the conversations that shape the world.

DAY TO DAY

Research and pitch culturally relevant, high-impact guest talent that aligns with The Diary of a CEO’s audience and brand.
Manage end-to-end guest logistics, including outreach, scheduling, briefing, travel, gifting, and paperwork.
Track guest performance and trends, feeding insights into future booking decisions.
Source and maintain contact lists for talent, agents, and publicists.
Support team admin — from managing release forms to booking taxis, hotels, and flights.
Keep decks and guest trackers updated, and proactively suggest fresh guest ideas.
Stay deeply aware of global news, digital trends, and cultural shifts that could shape upcoming bookings.

WE'RE LOOKING FOR

Excellent research and communication skills, with the ability to write persuasive, on-brand guest pitches.
Strong organisational and problem-solving skills, with a calm, professional approach under pressure.
High awareness of digital trends, talent landscapes, and global cultural moments — a genuine finger on the pulse.
Confidence and professionalism when engaging with publicists, agents, and high-profile individuals.
A self-starter mindset — comfortable managing multiple priorities and moving quickly.

LOCATION

Los Angeles, US or London, UK : We are an in-person-first culture and believe in fostering a vibrant and work environment centred around connection and community.

Global Travel Included

INTERVIEW PROCESS

Screening Process - Our screening process is designed to assess candidates in a fair way. This gives you an opportunity to share your skill, experience and passion.

Phone Call with the Talent Team - You will share a call with our talent team who will answer any questions you have about the role, our business and any next steps.

1st Interview - This first stage will involve meeting your potential manager and team members.

2nd Stage Interview - Task - Through the task round you get an insight into the day to day responsibilities of the role and we get the opportunity to understand how you work.

Final Stage Interview - The final interview involves meeting a Senior Stakeholder in the business.

Guest Booking Assistant